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Bedford U3A Registered Charity 1042458

MINUTES OF THE ANNUAL GENERAL MEETING OF BEDFORD U3A
HELD ON TUESDAY 18th OCTOBER 2016
AT THE ADDISON CENTRE, KEMPSTON

SUMMARY OF MINUTES TO BE READ OUT at AGM on 17 October 2017


There were 148 members present, plus 3 new members and 2 visitors.

Apologies were received from Linda Bundy, Rob Trussell, Fred Noble, Jim Newton, Kathy King, Jean Birks, Alison Garner and Janet King.

Sheila Davenport, on behalf of the Secretary, read the minutes of the AGM held on Tuesday 20th October 2015. A copy of these minutes had been available for members to read at recent Open Meetings. Acceptance of the minutes was proposed by Pam Laycock and seconded by Adrian Bull. The minutes were then agreed as a true record by the members present and signed by the Chair.


Chair’s Report – given by Hazel Francis
A complete copy of this report can be found in the formal minutes of the meeting. 
In summary:
The Chair opened her annual report by observing that this AGM marks the end of Bedford U3A's 27th year, that we continue in excellent health and that within the next twelve months she expected the membership to reach 1,000.
Information was provided about the many activities of our U3A and in conclusion, the Chair thanked the many members who generously gave time to support Bedford U3A, the Committee, past and present, and the membership for coming to the meetings and supporting the groups.


Treasurer’s Report – read on behalf of Fred Noble by Sheila Davenport
The Treasurer reported that reserves remained at a healthy level and it was therefore possible to maintain subscriptions and meeting fees at the same level as in previous years. Income and Expenditure reports were posted on the noticeboard.


Group Coordinator’s report – given by Hilary Holt
The Groups Coordinator reported that there were now 65 groups and provided details of the groups’ activities during the last twelve months. A full copy of her report can be found in the formal minutes. 


Election of Officers and Committee
The Secretary proceeded with the election of officers and committee members.

Proposed Officers

ChairHazel Francis
Vice ChairSheila Davenport
TreasurerFred Noble
SecretaryHilary Holt

Four committee members are standing down.
Carol Hipwood, Yvonne Francis, Kathy King and Jean Birks

The following committee members are exercising their right under the constitution to remain as committee members

Audrey Hancock
Wendy Read
Janet King
Rob Trussell
Alison Garner

The following members have been proposed to serve on the committee for the coming year
Linda Bundy
Jim Newton
Jo Fordham

The total number nominated is 12 and therefore, there is no need for an election.

The above committee membership was proposed by Gordon Laycock and seconded by Trishia Lewis. On a show of hands the members agreed the new committee.


DATE OF NEXT ANNUAL GENERAL MEETING:
TUESDAY 17th OCTOBER 2017 AT 10.00 AM AT THE ADDISON CENTRE

As there was no further business the meeting closed at 10:50 am